Team collaboration has never faced more challenges than the present day. Due to the COVID-19 pandemic, many businesses closed their doors. Others were required to move online and rely on remote capabilities. It’s easy for employees to feel disconnected when they’re anywhere from six feet to thousands of miles apart.
Businesses can keep their workforce closely connected by maximizing the latest technologies, tools and applications to enhance collaboration between team members. Let’s discuss the impact that new technologies can have on organizational productivity in 2020.
A year ago, you may have asked this question, but today, you’re probably familiar with Zoom. Businesses have moved to virtual conference rooms offered by Zoom and Skype because they allow their entire staff to collaborate like never before. Video conferencing software not only personalizes the virtual meeting experience with live video chats, but it also enables instant messaging between team members, screen-share and recording capabilities, among other helpful features. When people can’t sit in the same conference room, video conferencing technology gives colleagues an outlet to connect, collaborate and improve their work culture.
My Apps Can Do That?
Most people are extremely familiar with Microsoft Office products. What they may not know is that they can take these applications to the next level through integration with a cloud-based system. Microsoft Office 365 offers a convenient, easy-to-use workspace that can be accessed anywhere. Employees can seamlessly access shared worksheets, utilize online storage space and get the most out of productivity applications that enable simultaneous collaboration. With Microsoft Office 365, your team can work smarter, more efficiently and stay connected thanks to innovative collaborative tools.
Why Do I Need a Chat Room?
You may think that a workplace chatroom would pose as a distraction to your team. The truth is that group chatrooms can increase productivity. When the physical workspace is compromised during a pandemic, businesses can move their communication and collaborative efforts to a centralized, virtual workspace where employees can connect in seconds. Business communication applications like Microsoft Teams and Slack allow employees to share files, communicate through group chats or video conferencing tools and collaborate easier. You can connect your favorite apps, create automated workflows, schedule calendar events and work together more efficiently.
Although businesses in every industry have faced many challenges in 2020, one lesson we have all learned is that business-related technology is no longer a luxury — it’s a necessity. With the “new normal,” companies that adapt and evolve through innovative communication tools will continue to thrive in the future. The newest technologies can increase collaboration, which in turn, will increase operational productivity. Contact our team of experts today to get IT support that can connect your team from anywhere.
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When it comes to compliance, it doesn’t take long for business owners to realize that there’s a lot to keep track of — in some industries more so than others. With so much going on, there are a lot of opportunities to make simple mistakes that could lead to devastating fines and result in a damaged reputation. Unintentional oversights can result in devastating penalties, seemingly overnight, which is why smart leaders seek out guidance about how to comply with both federal and global regulations before things get dicey.
After all, running a professional organization is a huge undertaking, and the last thing you want to do is make a simple mistake regarding HIPPA, PCI, SOX or any other regulations that govern your industry. Think about the consequences that can be avoided with just a bit of planning and training. Being proactive and staying abreast of potential roadblocks is the easiest way to maintain compliance in a quickly changing regulatory landscape.
Stop Worrying About Compliance.
What Should I Be Paying Attention To?
- Personal Phones and Laptops: As people continue to use their personal devices to conduct business, your organization’s exposure grows and your cybersecurity concerns become more complex. While the bring-your-own-device (BYOD) culture is good in many ways, it does open the door for more things to go wrong in terms of compliance. If you haven’t taken time to consider what sort of obstacles these devices introduce, don’t put it off any longer.
- The Internet of Things (IoT): As smart devices become the norm, businesses are adopting new technology that allows them to thrive in an efficient and highly automated environment. But just as organizations figured out how to handle mobile devices, smart homes and offices started gaining in popularity and presenting their own compliance challenges. Since the heightened transmission of electronic data opens up new possibilities for breaches, ignoring the IoT is not an option for the modern business owner.
- Software Notifications: Sure, you may think that skipping an update alert or forgetting about a software patch is no big deal, but eventually, on a wide-scale level, this sort of minor carelessness adds up, and it could lead to consequences related to compliance. Following directions is important, especially when you need to protect your data and devices from cyberthreats that could compromise your ability to comply with federal and international regulations.
- Vendor Management and EDI: When you’re the guardian of patients’ personal healthcare records and customers’ sensitive financial information, you understand that regulations are in place for a reason. But since regulations are constantly evolving, your protection has to evolve alongside it. If you are transferring information between computers and need to focus on EDI compliance, selecting the right software and IT professionals is key. Protect confidential data with the right cybersecurity measures or risk falling into noncompliance, accruing costly fines and even losing your good name and hard-earned clientele.
- Privacy and Personal Details: With more and more transactions occurring online, digital risk management is becoming a huge part of staying compliant with federal and international regulations. Customers and patients are trusting you with a lot of valuable data when they hand over their information. As transmitting data becomes quicker and simpler, the information also risks being mismanaged or hacked during a cyberattack. Protecting sensitive data should always be your chief concern when it comes to compliance, so having the right security measure in place is critical.
As you can see, meeting federal regulations is easier when you have the right tech partner in your corner.
We’re Here to Assist
Maintaining compliance is a huge responsibility for any business owner, but by optimizing your technology today, you’ll be setting yourself up for long-term success. Let our team of experts provide comprehensive compliance services that will relieve stress and let you get back to work. As your MSP, we’ll take compliance off your plate so you can grow your business. Contact us today, and start simplifying things without delay.