Old habits die hard, and with nearly 73 percent of teams anticipating remote workers by 2028, odds are your team collaboration strategies will need to evolve to support that. Remote collaboration tools will help your employees facilitate teamwork and collaboration, regardless of physical location, ultimately increasing productivity, ROI and workplace satisfaction. We’ll share our top recommendations on how to build out a complete digital workspace designed with success and growth in mind.
Tools You Need to Collaborate Remotely with Ease
Just like you wouldn’t have an office without desks, computers or phones, you want to ensure your team’s digital workspace is fully equipped to handle remote work collaboration. There’s no one-size-fits-all solution, so be sure to explore your options, discover what features fit your team’s needs, and build your custom solution for team collaboration. Here’s a glance at what you need to drive your business forward with minimal roadblocks:
– Customizable Tools
– Video Conferencing
– Instant Messaging
– Project Management Software
– Word Processing
– File Sharing
1) Customizable, Multi-Purpose Tools
The key to any successful group collaboration involves easy communication, streamlined processes and greater accessibility. When brought together, these elements create the perfect storm of form and function to catalyze growth. Examples of customizable digital tools include:
– Microsoft Teams
– Google Workspaces
With these platforms, you can tweak the employee and manager interfaces to provide varying tools that make sense for your company’s particular needs. This also allows for flexibility in terms of the number of users, the size of the plan and the breadth of available features.
2) Video Conferencing Software
While there are many brands geared towards video conferencing, having a designated interface that allows for scalable user plans, call recording, and screen sharing are options that will help your team dramatically improve work from home collaboration. A lot of software can be integrated within multi-purpose tools, including:
– Microsoft Teams
– Google Hangouts
3) Instant Messaging Applications
Nothing will slow down productivity more than having to scroll through endless threads of communication to find the one piece of information you need. That’s why setting aside a designated space for your team to exchange less pertinent information and questions can clean up group collaboration threads. These apps also provide a look and feel similar to social media, which allows employees to express themselves creatively and improve connectivity all while minimizing crosstalk on important documents and threads. Examples include:
– Microsoft Teams
– Facebook Workplace
4) Project Management Software
If you don’t utilize a centralized hub for remote collaboration, many projects can find themselves delayed or even worse — falling through the cracks. Even the most organized of employees could face productivity challenges if not given the right level of visibility on tasks and deliverables. Remote collaboration tools for project management include:
These tools range from highly lightweight to robust options, so assess the number of users you’ll be adding into the platform and the metrics that can be tracked to stay on target. Additionally, note the options available for application integration to help streamline your internal software one step further.
5) Word Processing
Cloud-based word processors allow for all activity to easily remain on hand from any location. Not only do they allow for greater accessibility for your company, but they also provide an extra layer of real-time protection through the cloud’s storage and autosaving options. Some options for cloud-based word processors include:
– Google Docs
6) File Sharing for Teamwork and Collaboration
Cloud storage can also come in handy with file sharing. Have you ever waited for your file to upload into an email for what feels like ages, only to be let down by an error message stating, “file exceeds maximum capacity”? Cloud-based file sharing eliminates the pesky file size limitations, while also enhancing data and collateral accessibility. If you’re interested in capitalizing on the cloud as a remote collaboration tool, check out:
– Google Drive
Explore Your Potential with Expert Support
Now that the physical limitations of your workplace are no longer in play, it’s time to expand your digital footprint along with it. However, you don’t have to fear this technological shift. We are here to provide expert IT support when you need it, how you need it. Let us remove the burden of the ever-changing technology updates, troubleshooting and support so you can focus on what matters most – scaling your business! If you want to learn more about the benefits of remote work collaboration tools, download the Ultimate Guide to Empowering Your Remote Workforce today.
The stage has been set for the professional world in 2021. Some companies have returned their staff to the office, while others plan to keep employees working remotely. In both situations, these organizations need reliable communications and collaboration solutions. With the right technologies in place, you can have the option to do whatever suits your business needs, plus experience the added benefits these technologies offer.
If you’re unsure where to begin, a trusted managed service provider (MSP) partner can help you wrap your head around the tech that best satisfies your needs and complements your bottom line. Invest in your communications and collaboration technology and prepare your company right for the new year.
Will your current technology adequately support your staff? Nearly all businesses struggled this year in finding workable solutions to moving their employees to remote work. Moreover, organizations that returned to the office found they couldn’t keep up with their client’s remote communication demands. If you aren’t sure where your communications and collaboration tech stands, consider these common questions and answers:
Q: How can I best communicate with my staff and clients?
A: A reliable VoIP solution will keep you in touch with everyone via video or voice over the internet.
Q: What’s the best cloud collaboration solution?
A: Microsoft’s SharePoint can become your secure collaboration and file storage hub.
Q: Can I keep my vital files and data protected?
A: Cybersecurity software like two-step authentication, VPNs and firewalls can keep your data protected no matter where it’s accessed.
Set your team up for success and expand your business when you get the communications and collaboration software you need.
Upgrade Your Tech, Decrease Downtime
The technology that enables you to have a remote staff has hidden benefits. These communications and collaboration solutions help mitigate downtime because they allow your team and data to remain useful, even when your primary office location or the tech within it have issues.
In a recent study by The Business Journals, they found the primary causes of downtime were caused by:
- Hardware failures
- Power or internet outages
- Cybersecurity threats
With these vital technologies you invested in for remote work, you can also avoid these threats. Don’t let a natural disaster, cyberattack or other catastrophic event hurt your company’s success. Maximize your assets’ potential with guidance from your MSP.
CaaS Can Tie IT Together
The potential for these tools to benefit your organization is great, but if you aren’t sure where to find them or how to best use them, it could become more of a headache than it’s worth. Fortunately, you can keep your mind at ease and still get all of the benefits with CaaS or communications as a service.
Let an expert team of technology professionals plan, deploy and maintain your communications and collaboration technologies. This way, you can set your focus on growing your business backed by the right tools. With an MSP by your side, you can be sure all of your technology needs are met and then some.
We Have the Answers You Want
A solid communications and collaboration solution will set you up for success into 2021. Let us provide the CaaS you need so you can succeed in your day-to-day. We have the industry knowledge and experience to provide dependable IT solutions and services to your company.
Meet with us today so we can get started.
Every business leader searches for proven methods to improve their team’s ability to work together. A harmonious work environment allows for better quality work to be completed with greater efficiency. With the right tools in place, your team’s ability to communicate and collaborate increases exponentially – and it can be done without interrupting anyone’s daily responsibilities.
Communications as a Service (CaaS) is your ticket to ride the fastest means of transport to industry-leading communications and collaboration technology. Discover how partnering with an expert team will make your business work better with little to no downtime.
Some Things Never Change
Not everyone has a clear picture of what their business will look like this time next year. But certain aspects of your workday will still be around. Meetings aren’t going anywhere, and no matter if they happen in person, over video or conference call, you need the right technology to facilitate them all.
It’s a safe bet your employees won’t attend these meetings empty-handed either. With a holistic cloud solution, spreadsheets, PDFs and general documents of text can be securely shared over multiple devices in different locations.
With CaaS, reliable communications and collaboration technologies are at your fingertips. Give your team the ability to work together, no matter where they are located.
The Go-To Solution
The industry gold standard for internal and external communications for all great companies is the Microsoft Office suite. If your first thought goes to Excel and PowerPoint, then you’re missing out on the genuine advantages of this software.
Microsoft Office provides integrated solutions that connect the content and number-crunching programs you need with the most modern cloud technologies and reliable communications solutions. Introducing the two communications and collaboration standards:
- With SharePoint, you can securely access, store, organize and share your documents from anywhere an internet connection is present.
- Through Microsoft Teams, you will enjoy reliable direct messaging, video chat and internet phone in a single program.
Both platforms are a must for any organization searching for the best way to connect their team, be it remotely and in the office. But you don’t have to set them up on your own to get the workflow you want.
Let the Experts Handle It
Why worry about juggling your responsibilities and distracting your team with a complex data migration and new software? When you find a dependable technology partner, your company can get the communications and collaboration tech it needs without changing its daily operations. With CaaS, it’s very simple.
Your CaaS provider will meet with you to understand your goals and pain points so they can set you up with the workable solution you want with little to no downtime.
Let Us Provide Your CaaS
No matter what you have planned for the new year, a solid communications and collaboration solution will be the foundation on which you can build your success. We have the industry knowledge and experience to provide dependable CaaS to your company and support it as you grow.
Meet with us today so we can serve your communications and collaboration needs.
Team collaboration has never faced more challenges than the present day. Due to the COVID-19 pandemic, many businesses closed their doors. Others were required to move online and rely on remote capabilities. It’s easy for employees to feel disconnected when they’re anywhere from six feet to thousands of miles apart.
Businesses can keep their workforce closely connected by maximizing the latest technologies, tools and applications to enhance collaboration between team members. Let’s discuss the impact that new technologies can have on organizational productivity in 2020.
A year ago, you may have asked this question, but today, you’re probably familiar with Zoom. Businesses have moved to virtual conference rooms offered by Zoom and Skype because they allow their entire staff to collaborate like never before. Video conferencing software not only personalizes the virtual meeting experience with live video chats, but it also enables instant messaging between team members, screen-share and recording capabilities, among other helpful features. When people can’t sit in the same conference room, video conferencing technology gives colleagues an outlet to connect, collaborate and improve their work culture.
My Apps Can Do That?
Most people are extremely familiar with Microsoft Office products. What they may not know is that they can take these applications to the next level through integration with a cloud-based system. Microsoft Office 365 offers a convenient, easy-to-use workspace that can be accessed anywhere. Employees can seamlessly access shared worksheets, utilize online storage space and get the most out of productivity applications that enable simultaneous collaboration. With Microsoft Office 365, your team can work smarter, more efficiently and stay connected thanks to innovative collaborative tools.
Why Do I Need a Chat Room?
You may think that a workplace chatroom would pose as a distraction to your team. The truth is that group chatrooms can increase productivity. When the physical workspace is compromised during a pandemic, businesses can move their communication and collaborative efforts to a centralized, virtual workspace where employees can connect in seconds. Business communication applications like Microsoft Teams and Slack allow employees to share files, communicate through group chats or video conferencing tools and collaborate easier. You can connect your favorite apps, create automated workflows, schedule calendar events and work together more efficiently.
Although businesses in every industry have faced many challenges in 2020, one lesson we have all learned is that business-related technology is no longer a luxury — it’s a necessity. With the “new normal,” companies that adapt and evolve through innovative communication tools will continue to thrive in the future. The newest technologies can increase collaboration, which in turn, will increase operational productivity. Contact our team of experts today to get IT support that can connect your team from anywhere.
Get connected remotely. Contact us to get started.